Remove Duplicate Emails from Outlook | Manual Guide 2019
Remove Duplicate Emails from Outlook :
Obtaining duplicate or double messages in Outlook is not a rare occurrence(remove duplicate emails in outlook). According to a poll, 37 out of 50 MS Outlook users agreed to receive duplicate emails from time to time in their Outlook inbox. Whether it comes from some kind of ads, marketing firms or some technical problems within MS Outlook.
It’s really frustrated to get the same email over and over again. Although they are removed one by one, the “never-end duplicate messages” or remove duplicate emails in outlook appear anyhow. In such cases, it is the only option to remove some redundant e-mails from the ASAP inbox.
Now, let’s first explore what is the source of these duplicates, and why it is necessary to get rid of them before we go straight to the point where we know how to remove duplicate emails from Outlook.
How to remove duplicate emails from outlook ?
After a good research, I have narrowed the triggers of the duplicate Outlook e-mails to the following points and also explained why we need to remove duplicate Outlook e-mails that are similar:
In a desire to increase the reach of users and promotions, different agencies or companies are sending users a single message time and again, which is ugh! So tense!!
The wrong email settings in Outlook account is a major technical issue, giving rise to several copies of the same email message.
The major technical flaw is the wrong configuration of the Rules.
Of example, synchronizing your personal mobile device leads you to many duplicate addresses.
Occasionally, we unintentionally merge a large number of files, which cause the same email to be duplicated.
Your very dear “Antivirus” plugin secretly creates duplicate emails without your knowledge! Never intentionally, but only if the sending / receiving process is disrupted.
Yeah, these are just a few factors behind the angry MS Outlook mailbox duplicates. So, what other than irritating, can be the effect of these factors?
Let’s go ahead and talk about the effects of Outlook mailbox duplicates.
Is Outlook Duplicate Emails just annoying or harmful?
The implications of an enormous number of duplicate e-mails, contacts and calendar entries can be unique. Not only do they slow down Outlook’s productivity, they also create other problems.
Have a look at the results of duplicate emails in Outlook:
Outlook Getting Slower: Outlook is gradually, slowly, freeze and sticky. The client will only have to wait and wait to look at the message “Searching.” which appeared on the screen.
Lower Productivity: When Outlook takes too long to respond, it is easy to measure that Outlook is not as successful as we expect, which contributes to delayed tasks and more headaches.
Fast Hacks to remove Outlook directory duplicate addresses :
Now that you have some duplicates in your Outlook account, you have no choice but to remove these duplicates. Below are the easiest ways to remove redundant emails from Outlook and uninstall them. Join them! Follow them!
#1. Outlook Clean Up Tool
Clean Up Tool is an integrated Outlook tool to delete duplicates. The following are the steps:
Open MS Outlook > > Click Clean Up to open all options.
You will see 3 options:’ Clean Up Talk” Clean Up Folders‘ and’ Clean Up Folders‘.’
Tap on the option “Clean Up Folders & Sub folders.”
Will the Clean Up Folder box show you asking if you want to clean it up or cancel it? Select “Clean Up Tab.”
Find another “Settings” option and click to manually indicate the location of the folders you are deleting.
First, the window “Outlook Options” will open > > on the “Browse” button to add a PST file position.
A dialog box will appear, e.g. Select Folder > > select Deleted Items > > OK. Finally, press the “Clean Up File” button.
That’s it! You’re done! You’re done!!
#2. Outlook Remover duplicates
To make all this simpler, a trustworthy, reliable and cost-effective automated solution is available. SysTools Outlook Duplicates Remover Tool is a versatile solution to delete any amount of duplicates, whether it be addresses, contacts, calendar objects, papers, tasks and so on. It can delete duplicates of all kinds from your Outlook mailbox effectively.
The special feature of this program is that the duplicates are not immediately deleted from the mailbox, but can be extracted and placed on a different location on your computer if you like. Allows you to remove duplicates both selectively and in bulk.
Preventions to follow to stop you from changing your outlook
Use the above methods (particularly for manual methods) after you have deleted all doubled e-mails, ensure that you never get them again in the future too. How? How? We’re going to know!!
#3. MS Outlook Import / Export Wizard
Follow steps below for import / export to avoid duplicates from Outlook:
Visit Outlook and go to File > > Open & Export > > Press Import / Export. Click Open & Export.
Select Import from another program or folder from within the Import and Export Wizard window. Click Next.
Now pick Outlook Data File (.pst) > > Next within Import file window.
See the desired file to be imported under Import Outlook Data File and mark Do not check > > Next for duplicates to import.
Eventually, pick the Outlook Data File to export entire data or, after you click on the specified files, you can select individual’ Outlook Data File‘ folders.
It’s not fun to receive repetitive messages on any of our email accounts. As for MS Outlook, we discussed why duplicate e-mails are produced and solutions for deleting duplicate e-mails from Outlook 2016, 2013 and also prevention. So play cool when dealing with many duplicates.